If you need to set up a video conference call system, there are a few steps that you are going to need to be aware of and follow. Especially if you are setting up the video conference system or web conference calling for business purposes, you are going to want to make sure that you are aware of how to make the call so that it all goes smoothly.
Buy the Phone
The first thing that you are going to have to do is buy a video conference call system phone. You cannot make a video call over a regular phone, and so you will need to buy one. The good news is that there are some really fantastic conference call phone models out there to choose from.
Check out a well known company such as Sanyo or Panasonic, both of whom have a large selection of phones – including conference calling phones – to choose from.
The best idea is to go in person to a store so that you can try out the phones for yourself. You will want to get a feel for everything, such as the buttons and modes, and also make sure that it is going to offer you all of the features that are necessary for your conference call needs.
Some companies will already let you try out a phone for a particular amount of time, to give you the chance to truly use the phone and see whether you like it before truly purchasing it.
Set up the Call
To set up the video conference call system you are first going to need to figure out the time and date that you want to have the call. You are then going to need to send out invitations, and make sure that you specify the date of the conference call.
You are then going to need to make sure that all the participants are aware of what number to call, and you can usually choose between either a toll free number or a number that certain people may have to pay long distance charges for.
So there you have it. It is really not all that hard to set up a video conference call system, but it can definitely be tricky if it is your first time. Once you start doing it on a regular basis it will be second character to you and you will surprise why you ever found it difficult to begin with.